Built for tour operators

Booking
Made Easy.

Adapt Book Flow gives tour and activity businesses a beautiful booking page, a smart calendar, and automated reminders — so you can focus on running great experiences.

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Watch a quick walkthrough of how Adapt Book Flow helps you manage bookings.

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Feature Tour

Adapt Book Flow — Tours, Events, Experiences

Everything you need to run your tours

From booking pages to AI-powered tools, Adapt Book Flow has every feature tour operators need to run and grow their business.

Booking Calendar

Monthly, weekly, and day views. Single-click any tour for a live guest panel, double-click for the full detail page.

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Booking Calendar

Single-click any tour for a side panel with guest details, payment status, and special requests. Double-click to open the full detail page. Run roll call right from the panel — or print it to take on the tour.

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Booking Pages

Beautiful, branded pages for each experience. Customers pick a date, time, and pay.

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Booking Pages

Each experience gets its own shareable page with your branding, hero images, and real-time availability. Customers select dates, party size, add-ons, and pay — all in a smooth, mobile-optimized flow.

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Stripe Payments

Secure online payments with automatic payouts. Accept cards instantly.

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Stripe Payments

Connect Stripe in minutes. Stripe pays your money out to your bank. Full support for deposits, partial payments and refunds — with every transaction logged.

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Smart Notifications

Automated confirmations, reminders, and follow-ups via email and SMS.

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Smart Notifications

Set-and-forget automation: an instant confirmation, a reminder at the time you choose, and a thank-you with a review request after the tour — sent by email under your business name, and by text.

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AI-Powered Tools

AI writes your descriptions, generates hero images, and answers business questions.

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AI-Powered Tools

Our AI writes SEO-optimized descriptions in your voice, generates stunning hero images from tour details, and answers natural-language questions about your bookings, revenue, and availability.

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Agency Portal

Let travel agencies and resellers book on behalf of their clients. B2B ready.

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Agency Portal

Agencies and resellers get their own login to browse availability and book for clients. Set agency-specific pricing, track commissions automatically, and manage all B2B relationships from one portal.

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Team Management

Invite staff, build recurring shift schedules, and set role-based permissions.

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Team Management

Manage your entire team from one place. Invite unlimited staff with granular role-based permissions, build recurring weekly shift schedules with day-level overrides, assign team members to specific tours, and track every action with full audit logging.

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Reviews & Ratings

Collect reviews automatically after each tour. Display them on your booking page.

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Reviews & Ratings

Automated review requests go out after every completed tour. Approved reviews display on your booking pages as social proof, helping convert visitors. Low ratings can come to you privately first.

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Promos & Gift Cards

Create discount codes and sell gift cards. Drive repeat bookings effortlessly.

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Promos & Gift Cards

Create percentage or fixed-amount codes with usage limits, expiration dates, and experience restrictions. Sell branded digital gift cards redeemable online. See how many times each code has been used.

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Embeddable Widget

Drop a booking widget into any website with one line of code.

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Embeddable Widget

Copy one script tag into any website — WordPress, Squarespace, Wix, or custom HTML. The widget inherits your branding, shows live availability, and syncs automatically with your calendar.

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Custom Branding

Match your brand colors, logo, and style across your booking experience.

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Custom Branding

Upload your logo and set your brand color, and watch them apply across your booking page, checkout, confirmations and waiver signing — a cohesive, professional experience at every touchpoint.

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Accounting & Ledger

Full financial ledger with QuickBooks-ready CSV export. Track every dollar.

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Accounting & Ledger

Every payment and refund is recorded in a detailed ledger. Filter by date, type or sales channel. Download a journal file your accountant can import into QuickBooks — no manual data entry.

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Automatic Waitlist

When a tour sells out, guests join the waitlist in one tap — and spots are offered automatically.

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Automatic Waitlist

When an experience is full, guests join a position-ordered waitlist instead of leaving. The moment a spot opens — a cancellation or a party-size change — the next person in line is automatically emailed a time-limited offer to book. No manual outreach, no lost revenue.

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Digital Waivers

Guests sign waivers online before they arrive — no paper, no chasing signatures.

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Digital Waivers

Build your own waiver or upload a fillable PDF. Guests sign on any device before the tour, or in person on a tablet, and every signed copy is stored securely against the booking and kept on file for seven years. No more paper forms or scrambling for signatures on tour day.

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Inventory Management

Track kayaks, bikes, and gear as a live pool so you never overbook your equipment.

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Inventory Management

Set up resource pools for your equipment and track totals or individual units. Inventory depletes when guests depart and replenishes when they return, so availability stays accurate across every tour. Flag items for maintenance and take walk-ins on the spot whenever gear is free.

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Abandoned Cart Recovery

Automatically win back customers who start a booking but don’t finish.

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Abandoned Cart Recovery

When a customer begins checkout but leaves without paying, Adapt Book Flow waits a delay you set, then automatically emails them a link to pick up right where they left off. Recover bookings that would otherwise slip away — completely hands-off.

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2 min
Setup time
$0
Startup fees
24/7
Online availability
14 days
Free trial
March 2026
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9:00 AMSunset Kayak Tour4 spots left
2:00 PMCity Food Walk8 spots left
Booking pages

Your booking page,
live in minutes.

Create a beautiful, branded booking page for each of your tours. Customers pick a date, choose a time slot, and pay — all without a phone call.

  • Custom availability rules per experience
  • Real-time capacity tracking
  • Stripe payments built in
  • Automated confirmation emails & SMS
Calendar management

Your entire week,
at a glance.

See every tour and every booking in one clean calendar view. Click any tour block to pull up full booking details instantly.

Party details

Guest count, customer info, and special requests — one click away.

Smart reminders

Automated 24-hour and 1-hour reminders sent without lifting a finger.

Payment status

See which bookings are paid, pending, or refunded at a glance.

Block off dates

Quickly block availability for any date range across all experiences.

Week of Mar 17, 2026
M
T
W
T
F
S
S
T9 AM · Kayak Tour6
W9 AM · Kayak Tour4
W2 PM · Food Walk8
T2 PM · Beer Crawl12
F9 AM · Sunrise Hike5
AI Description Generator
“Glide through crystal-clear mangrove tunnels on this guided kayak adventure. Perfect for families and first-timers, this 2-hour eco-tour includes wildlife spotting, a brief nature walk, and stunning photo ops at sunset.”
Generated in 3sSEO-optimized · Brand-matched tone
AI Hero Image
AI-generated hero image
Custom images generated from your tour details
Business Assistant
What were my top-performing tours last month?
Your Sunset Kayak Tour had 47 bookings last month, up 23% from February. It's your #1 earner at $4,230 gross revenue.
AI-powered

Let AI handle
the busy work.

From writing compelling tour descriptions to generating custom hero images and answering your business questions — AI is built into every corner of Adapt Book Flow.

  • AI-generated descriptions that match your brand voice
  • AI-generated hero images created from your tour details
  • AI business assistant that knows your bookings and revenue
  • AI-suggested meeting points and cancellation policies
Automated notifications

Never miss a
follow-up again.

Adapt Book Flow automatically sends booking confirmations, pre-tour reminders, and post-tour follow-ups via email and SMS — so you stay top of mind without extra work.

  • Instant booking confirmation emails
  • Customizable reminder timing (24h, 1h, etc.)
  • Post-tour follow-up with review request
  • SMS opt-in with STOP/START compliance

Booking confirmed

Sarah M. · Sunset Kayak Tour · Mar 22 at 9:00 AM

Just now

24-hour reminder sent

John D. · City Food Walk · Mar 23 at 2:00 PM

1 hr ago

Review request sent

Emma R. · Harbor Cruise · Mar 20

3 hrs ago

SMS reminder sent

Carlos T. · Sunrise Hike · today at 6:00 AM

5 hrs ago
Agency Portal
3 active agencies

Coastal Travel Co.

24 bookings · $720 earned

Active

Adventure Partners

18 bookings · $540 earned

Active

Sun & Sea Agency

31 bookings · $930 earned

Active
Total commission paid this month$2,190
Agency portal

Grow with travel
agency partners.

Let hotels, concierges, and travel agencies book tours on behalf of their guests. Set custom commission rates, track every booking they bring, and see what you owe each partner — all from your dashboard.

  • Branded agency booking portal with unique login
  • Configurable commission rates per agency
  • Real-time booking and commission tracking
  • Agencies see only your approved experiences
Team & scheduling

Your team. Your
shifts. Aligned.

Schedule employees, assign roles, and keep your whole team in sync. Build recurring shift schedules with day-level overrides and assign staff to the right tours.

Role permissions

Co-owner, manager, staff, guide and maintenance roles, each with permissions you can adjust.

Shift scheduling

Build recurring weekly schedules with day and month views. Override individual days as needed.

Team Members
Y
YouOwner
A
Alex M.Manager
J
Jordan K.Guide
Reviews & ratings

Reviews that
sell themselves.

Automatically collect reviews after every tour. Display real customer feedback on your booking page and connect your Google Business Profile to build social proof that converts.

Auto review ask

Automated follow-up emails ask customers to leave a review after their tour.

Google Reviews

Connect your Google Business Profile and display reviews on your booking page.

Recent Reviews
4.9(127)
Sarah M.

Incredible kayak tour! Our guide was knowledgeable and fun.

John D.

Great food walk — we discovered places we never would have found.

Done for you

No website?
We'll build you one.

Beyond the booking platform, our team designs and builds a custom website for your tour business — with your Adapt Book Flow booking and payments built right in. You get a professional site that takes bookings from day one, without touching a line of code.

  • Custom design built around your brand
  • Booking & payments built in from day one
  • Mobile-optimized and fast-loading
  • SEO-ready so guests can find you
  • We build it — you focus on your tours

Competitive monthly options.

Tell us about your business and we'll recommend the website plan that fits.

yourtourco.com
Sunset Kayak ToursUnforgettable adventures on the waterBook Now
Kayak Tour
From $49
Food Walk
From $49
Harbor Cruise
From $49

What our customers say

“As a new business owner, AdaptBookFlow.com has been a true blessing! Every single thing. For bookings, websites, and everything in between. It is all on one site and easy to figure out! I couldn't be more pleased. Any and all questions were answered by my rep quickly. This site has been the best decision of my business. 10/10 recommend.”

Austin

Black Cypress Tours

Simple, transparent pricing

No monthly fees. No hidden costs. Just 1.5% per booking.

1.5%

per booking transaction

No monthly fees
14-day free trial
Pause & resume anytime
Unlimited experiences
Online booking & payments
Email & SMS notifications
AI-powered tools included
Agency portal included
Team management & scheduling included
Embeddable booking widget
Custom branding
QuickBooks-ready accounting
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No credit card required

Website design and hosting is an optional service with its own plans.

Get in touch

Have a question or want to learn more? Send us a message and we'll get back to you within one business day.

Call us(850) 518-3004

Ready to fill your tours?

Join tour operators who use Adapt Book Flow to take bookings online, keep customers informed, and grow their business — without the spreadsheets.

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14-day free trial · No credit card required · Cancel any time